The Regional Operations Coordinator is responsible for the support of Regional field operations and the Regional Vice President’s administrative responsibilities.
Maintains Schedule – Maintains the Regional Vice President’s business calendar and team calendar; schedules meetings as needed.
Arranges Travel – Manages travel reservations for the Regional Vice President.
Event Planning and Execution – Plan, lead and execute successful regional events and support the planning of regional meetings and events.
Meeting Assistance – Prepares materials for meetings or presentations that the RVP will conduct. May attend some meetings to record, transcribe and distribute minutes of meeting.
Performs Office Functions – Performs routine office functions such as answering phone calls; receiving correspondence; and receiving and directing visitors as needed.
Department Contact – Serve as the liaison between departments such as: Cane’s Love, Marketing, and Office Services. Coordinate with other RSO Departments for planning processes.
Cane’s Love – Administration for the region and various areas, to include: planning, ticket distribution, tracking and coordination with RVP.
Expense Report and Budget Support – Supports department with expense report tracking, submission of budget reports as required, tracking of project and department expenses as needed.
Process Invoices – Process, prepare, and track invoices and purchase orders for approval including inventory management of the marketing event materials, P-Card reconciliation for the RVP and direct reports.
Tracks PTO – Tracks department Paid Time Off requests and reports to the RVP and Crew Resources for Region and Areas.
Projects – Coordinate some project based work as needed.
Regional QBR – Planning and execution of Quarterly Business Review Process.
Associate’s Degree required, or equivalent experience
Two years of administrative experience required
Knowledge of office administrative practices and procedures
Proficient in a variety of applications, especially Microsoft Office (Word, Excel, Outlook)
Has excellent interpersonal and communication skills
Ability to work with minimal supervision
Ability foster effective and collaborative relationships with RSO functional leaders
Has to take initiative when situation requires
Demonstrate and promote teamwork and collaboration